Tips for Conference Calls

15 04 2010

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Yesterday I hosted a media conference call for my company. I noticed a few things that I thought were common knowledge, but apparently they aren’t. This was done in press conference style where there are a few speakers and then a Q&A session for the reporters. Simple, right? Wrong.

The next time you are listening in to a conference call or a Webinar or any session where you have speaking capabilities think about these few tips…

1. MUTE your line until you want to speak. I know this sounds obvious, but out of 25 lines on the call yesterday, most people did not do this. The rest of us don’t need to hear your twitter feed updating, you typing or any other sounds from your computer.

It shocked me how many people coughed into the line while the speakers were presenting their main points. This made it difficult for everyone to hear.

2. Speak loudly and clearly. Again, this should be a no-brainer. If you’re too loud, we can turn down the volume on our phones, but if you’re too quiet and we turn up our phone volume, then its disruptive when others speak at a normal tone which is then too loud.

3. Always introduce yourself, each time you speak. When many contributors on the line, we can’t see you, so let us know who you are!

Press conferences being held over conference call are a great way to get people together, save money and get your message out.

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